Help Center / Accounts Receivable

Accounts Receivable Overview

Accounts Receivable (AR) in Light covers the customer-to-cash workflow: creating customers, drafting and sending sales invoices, tracking payments, and recognising revenue across multiple entities and currencies.

Key Modules

Module Path Description
Sales invoices /invoice-receivables Create, post, and send AR invoices
Customer credits /customer-credits Issue credit notes and apply them to invoices
Contracts /contracts Multi-period customer agreements with line items
Products /products Reusable product catalog with default pricing and accounting
Customers /customers Customer records with billing details and history

All five appear under Revenue & Invoicing in the sidebar.

Sales Invoice Lifecycle

A sales invoice (AR document) progresses through these states:

State UI Label Description
DRAFT Draft Created but not yet posted
OPEN_IN_PROGRESS Open pending Posting in progress
OPEN Open Posted; awaiting payment
PAYMENT_PENDING Payment pending Payment initiated but not yet cleared
PARTIALLY_PAID Partially paid Some payments received
PAID Paid Fully paid
REVERSED Reversed Reversed by a reversal credit note and reissued as a new invoice; terminal
ARCHIVED Void Voided / archived

Each invoice also tracks an e-invoice status (when e-invoicing is enabled for the entity), shown as a separate badge.

Key Concepts

Customers represent the parties you bill. Each customer record stores name, billing email, addresses, VAT, business registration number, e-invoice routing fields, and customer type (Business / Consumer / Government).

Contracts define multi-period agreements with a contract period, entity, currency, and lines. They can drive recurring invoicing and revenue recognition over time.

Products are reusable catalog items with default pricing (multi-currency), default tax code, default ledger account, and a recurrence (One time / Monthly / Quarterly / Half yearly / Yearly).

Customer credits are credit notes issued to customers. They progress through Draft → Posted → Partially cleared → Cleared, and can be applied to one or more open invoices.

Multi-Entity and Multi-Currency

Light supports multi-entity AR:

  • An entity is selected on each invoice and contract
  • Currency on the document defaults from the entity's functional currency
  • The Sales invoices list filters by entity
  • Customers can be used across entities

Key Features

  • Sales invoice creation with line items, products, taxes, discounts, and document templates
  • Document templates (Settings → Templates) for invoice layout and email defaults
  • Posting and sending — post-only or post & send by email, with optional e-invoicing
  • Bulk actions for posting and sending multiple invoices at once
  • Customer credits to issue refunds and apply to invoices
  • Customer aging widget on each customer's record showing Current / 1–30 / 31–60 / 61–90 / 90+ days
  • Activity log on each invoice
  • Bank reconciliation for matching incoming payments to open invoices

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