Help Center / Expense Management
Expense Management
Expense Management Overview
Expense management in Light handles employee spending across physical and virtual cards, as well as out-of-pocket reimbursements.
Submitting Expenses via Slack
Submitting expenses through Slack offers the fastest, most convenient method for employees.
Submitting Expenses via Teams
Microsoft Teams users can submit expenses directly from Teams without leaving their chat application.
Submitting Expenses via Email
Email submission offers a simple method for employees who prefer email or need to forward receipts from email confirmations.
Mobile Receipt Capture
Light's mobile app allows employees to capture receipt photos while traveling and submit expenses on the go.
AI Receipt Categorization
Light's AI automatically categorizes expenses and assigns them to GL accounts based on receipt content and merchant information.
Expense Approval Workflows
Expense approval workflows ensure submitted expenses are reviewed and approved by appropriate managers before reimbursement.
Reimbursement Workflow
The reimbursement workflow is the process from expense approval through payment to employees.
Setting Up Light Cards (KYC)
Light cards are corporate payment cards issued directly by Light for seamless expense management and spending control.
Issuing and Managing Corporate Cards
Light corporate cards provide employees and vendors with virtual and physical payment cards for business expenses.
Virtual Cards
Virtual cards are digital Light cards that are issued without a physical card to ship.
Apple Pay and Google Pay
Light corporate cards can be added to Apple Pay (iPhone/Apple Watch) and Google Pay (Android devices) for contactless mobile payments.
Expense Policies
Expense policies document what employees can spend, on what, and under what conditions.
Expense Reports and Analytics
Light provides comprehensive reporting and analytics on employee spending patterns, policy compliance, reimbursement trends, and cost controls.