Help Center / Accounts Payable

AP Aging

To monitor what you owe by how overdue it is, use the Aged Accounts Payable report together with the Bills list filters.

Tracking Open Bills

The Bills list shows the current state of every bill:

  • Inbox / Approving — bills not yet ready for payment
  • Scheduled — bills approved and awaiting / undergoing payment
  • Paid — fully paid bills
  • Discarded — cancelled or declined

Filter by entity, vendor, due date, and state to focus on a specific aging slice (for example, bills due in the next 30 days, or bills overdue).

Aging Buckets

The Aged Accounts Payable report groups open amounts into the following columns, based on due date relative to the as-of date:

Bucket Range
Current Not yet due
1–30 Days 1–30 days past due
31–60 Days 31–60 days past due
Older than 60 Days More than 60 days past due
Total Total open amount
Total (Transaction Currency) Total open amount in the vendor's billing currency

Reporting

For period-end AP aging analysis, run the Aged Accounts Payable report from the Reports page (Planning & Reports → Reports). The report:

  • Runs per entity, as of a date you choose (defaults to today)
  • Can be shown in the entity's local currency or the group currency
  • Groups open amounts by vendor across the aging buckets above
  • Supports drilling down into the underlying documents, viewing invoice-level detail, and exporting the detail as CSV

See Reporting overview.

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