Help Center / Accounts Payable
Accounts Payable
Accounts Payable Overview
Light's Accounts Payable (AP) covers the bill-to-payment workflow: capturing vendor bills, routing them for approval, scheduling and releasing payments,
Adding and Managing Vendors
Vendor management in Light is the foundation of AP. This article covers creating vendors, configuring banking details, managing entity assignments, and
Vendor Portal
The vendor portal lets vendors fill in their own business and banking information directly, instead of you typing it in for them.
Entering Bills
Light supports multiple ways to bring vendor bills into AP: uploading files, manual entry, email-to-inbox, and CSV import.
AI Invoice Extraction
When you upload a bill (PDF, image, or CSV) to Light, the document is run through AI extraction to pre-fill the bill's header and line items.
Bill Approval
Once a bill's data is complete in the Inbox and it has been submitted for approval, it moves to the **Approving** tab and is routed to the configured
Scheduling and Releasing Payments
Once a bill is approved, it moves into the payment workflow. When a payment guardrail is configured, Light groups approved bills into **payment batches**
Multi-Currency Payments
Each bill in Light carries its own currency, independent of the company entity's functional currency or the bank account the payment is made from.
Credit Entries (Vendor Credits)
A credit entry represents a credit from a vendor — for returned goods, billing corrections, or refunds.
Employee Reimbursements
Reimbursements are employee expenses that flow into AP for payment. They use the same Bills-style UI (Inbox / Approving / Scheduled / Paid / Discarded)
Purchase Orders
Purchase orders (POs) record committed purchases with vendors before bills are received. POs are managed under **Spend management → Purchase orders**.
Multi-Entity AP
Light's AP supports multiple legal entities. Each bill is associated with one entity, and vendors can be assigned to one or more entities with
AP Aging
To monitor what you owe by how overdue it is, use the **Aged Accounts Payable** report together with the Bills list filters.