Accounts Payable

13 articles

1. 01

   Accounts Payable Overview

   > **What is this page about:** How Light's Accounts Payable module handles the full bill-to-payment workflow, from capturing a vendor bill through approval, payment, and settlement.

2. 02

   Adding and Managing Vendors

   Vendor management in Light is the foundation of AP.

3. 03

   Vendor Portal

   > **What is this page about:** How the vendor portal lets a vendor enter their own business and banking details, what they can fill in, how to follow an invitation through to completion, and what happens to the vendor record once they submit. Written for anyone onboarding a new vendor in Light.

4. 04

   Entering Bills

   > **What is this page about:** How to get vendor bills into Light through file upload, email forwarding, manual entry, and CSV import, what each bill field means, and what happens to a bill after it's entered. Written for both employees entering bills and finance teams checking the data.

5. 05

   AI Invoice Extraction

   > **What is this page about:** How Light's AI extraction reads an uploaded bill (PDF, image, or CSV) to pre-fill the bill's header and line items, what it pulls, the supported file types, what happens when a vendor isn't recognised, and how the bill moves on after you review it.

6. 06

   Bill Approval

   > **What is this page about:** How a submitted bill routes to its approvers, how an approver approves or rejects it in Light, and what happens to the bill's status and accounting entry at each step.

7. 07

   Scheduling and Releasing Payments

   > **What is this page about:** This page explains how approved bills move through Light's payment process, from the moment a bill is approved to the moment it's marked paid. It's written for anyone who schedules, approves, or reconciles vendor payments, whether you think of the process as "releasing a payment batch" or as "running a payment run."

8. 08

   Multi-Currency Payments

   > **What this page is about:** This article covers how currency is set on a bill, how payment currency and FX conversion work when a bill is paid in a foreign currency, how exchange rate overrides are applied, and how realised FX gain or loss is posted.

9. 09

   Credit Entries (Vendor Credits)

   > **What is this page about:** This page explains how vendor credits work in Light: what a credit entry is, the states it moves through, how to create one, how to post it, and how to apply it against an open bill.

10. 10

    Employee Reimbursements

    > **What is this page about:** This page explains how employee expense reimbursements work in Light, from the moment an employee submits an expense to the moment they get paid. It covers where to find reimbursements in the Light app, what each stage means, how to review and approve or reject one, and how payment happens.

11. 11

    Purchase Orders

    > **What is this page about:** Purchase orders (POs) record a committed purchase with a vendor before you receive the bill for it.

12. 12

    Multi-Entity AP

    > **What is this page about:** how Light handles accounts payable when your business runs more than one legal entity. That covers vendor setup across entities, the Entity field on a bill, how intercompany costs get resolved, and how to report on payables by entity.

13. 13

    AP Aging

    > **What this page is about:** This article covers the Aged Accounts Payable report, how bills are grouped into age buckets, how to track bills with a scheduled payment, and how the report handles multiple entities and foreign currency bills.