Help Center / Accounts Payable
Accounts Payable
Accounts Payable Overview
> **What is this page about:** How Light's Accounts Payable module handles the full bill-to-payment workflow, from capturing a vendor bill through approval, payment, and settlement.
Adding and Managing Vendors
Vendor management in Light is the foundation of AP.
Vendor Portal
The vendor portal lets vendors fill in their own business and banking information directly, instead of you typing it in for them.
Entering Bills
Light supports multiple ways to bring vendor bills into AP: uploading files, manual entry, email-to-inbox, and CSV import.
AI Invoice Extraction
> **What is this page about:** How Light's AI extraction reads an uploaded bill (PDF, image, or CSV) to pre-fill the bill's header and line items, what it pulls, the supported file types, what happens when a vendor isn't recognised, and how the bill moves on after you review it.
Bill Approval
> **What is this page about:** How a submitted bill routes to its approvers, how an approver approves or rejects it in Light, and what happens to the bill's status and accounting entry at each step.
Scheduling and Releasing Payments
Once a bill is approved, it moves into the payment workflow. When a payment guardrail is configured, Light groups approved bills into **payment batches**
Multi-Currency Payments
> **What this page is about:** This article covers how currency is set on a bill, how payment currency and FX conversion work when a bill is paid in a foreign currency, how exchange rate overrides are applied, and how realised FX gain or loss is posted.
Credit Entries (Vendor Credits)
> **What is this page about:** This page explains how vendor credits work in Light: what a credit entry is, the states it moves through, how to create one, how to post it, and how to apply it against an open bill.
Employee Reimbursements
Reimbursements are employee expenses that flow into AP for payment. They use the same Bills-style UI (Inbox / Approving / Scheduled / Paid / Discarded)
Purchase Orders
> **What is this page about:** Purchase orders (POs) record a committed purchase with a vendor before you receive the bill for it.
Multi-Entity AP
Light's AP supports multiple legal entities. Each bill is associated with one entity, and vendors can be assigned to one or more entities with
AP Aging
> **What this page is about:** This article covers the Aged Accounts Payable report, how bills are grouped into age buckets, how to track bills with a scheduled payment, and how the report handles multiple entities and foreign currency bills.