Employee Reimbursements

Reimbursements are employee expenses that flow into AP for payment. They use the same Bills-style UI (Inbox / Approving / Scheduled / Paid / Discarded) but live on a separate page so finance can manage them independently.

Navigate via Spend management → Reimbursements.

# How Reimbursements Get Here

Employees submit expenses via the Expenses page (under Personal → Expenses in the sidebar). Once submitted, an expense becomes a reimbursement document that appears in the Reimbursements → Inbox for finance review.

The flow: Expense (employee) → Reimbursement (finance) → Paid.

# Reimbursement Tabs

Same tab structure as Bills:

# Reviewing a Reimbursement

Open a reimbursement to see:

• Submitting employee
• Entity, currency, amount
• Expense lines (description, GL account, tax, receipt attachments)
• Approval log

The action buttons mirror Bills: Approve or Reject. Rejecting opens the Add comment dialog where you can note the reason; the reimbursement moves to the Discarded tab.

# Payment

Approved reimbursements move into the Scheduled tab and are paid through the same payment-batch flow as vendor bills (see Scheduling payments). The payment is sent to the employee's reimbursement bank account.

# Related Articles

• Submitting an expense for reimbursement (employee article)
• Bill approval
• Scheduling payments