Help Center / Accounts Payable

Multi-Entity AP

Light's AP supports multiple legal entities. Each bill is associated with one entity, and vendors can be assigned to one or more entities with entity-specific accounting defaults.

Vendors Across Entities

A single vendor record can be used across multiple entities:

  • In the vendor's Accounting step, pick one or more Entities the vendor is approved for
  • Designate a default entity to unlock entity-specific defaults (GL account, tax code, From account) that pre-fill bills
  • Approvers can be assigned per vendor

See Managing vendors for the full setup.

Entity on Bills

When entering a bill:

  • The Entity field is required
  • The vendor list filters to vendors assigned to the selected entity
  • The bill keeps the currency of the vendor's invoice (the document currency); amounts are converted to the entity's local currency (and your group currency) when the bill is posted
  • GL account, tax code, and From account defaults flow in from the vendor's entity-specific defaults (when set)

Filtering Bills by Entity

The Bills list filter bar exposes an Entity filter so each entity's finance team can work from a filtered view.

Payments Across Entities

Each entity has its own bank accounts. The From account on a bill is restricted to bank accounts belonging to the bill's entity, so payment batches naturally stay within an entity's banking.

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