Light's AP supports multiple legal entities. Each bill is associated with one entity, and vendors can be assigned to one or more entities with entity-specific accounting defaults.
Vendors Across Entities
A single vendor record can be used across multiple entities:
- In the vendor's Accounting step, pick one or more Entities the vendor is approved for
- Designate a default entity to unlock entity-specific defaults (GL account, tax code, From account) that pre-fill bills
- Approvers can be assigned per vendor
See Managing vendors for the full setup.
Entity on Bills
When entering a bill:
- The Entity field is required
- The vendor list filters to vendors assigned to the selected entity
- The bill keeps the currency of the vendor's invoice (the document currency); amounts are converted to the entity's local currency (and your group currency) when the bill is posted
- GL account, tax code, and From account defaults flow in from the vendor's entity-specific defaults (when set)
Filtering Bills by Entity
The Bills list filter bar exposes an Entity filter so each entity's finance team can work from a filtered view.
Payments Across Entities
Each entity has its own bank accounts. The From account on a bill is restricted to bank accounts belonging to the bill's entity, so payment batches naturally stay within an entity's banking.