Help Center / Accounts Payable

Accounts Payable Overview

Light's Accounts Payable (AP) covers the bill-to-payment workflow: capturing vendor bills, routing them for approval, scheduling and releasing payments, and tracking what's been paid.

Modules and Pages

Module Path Description
Bills /payables Vendor bills (invoices payable)
Reimbursements /reimbursements Employee expense reimbursements (same UI as bills)
Credit entries /credit-entries Credit notes from vendors
Vendors /vendors Vendor records and banking details
Purchase orders /procurement/purchase-orders POs that match against bills
Purchase requests /procurement/purchase-requests PR-to-PO workflow

All appear under Spend management in the sidebar, except Purchase requests, which are accessed from the Purchase orders page.

Bills List — Tabs

The Bills page is organised into five tabs:

Tab Contains
Inbox Newly ingested bills awaiting review/approval
Approving Bills currently in approval flow
Scheduled Bills approved and ready for / in payment
Paid Fully paid bills
Discarded Declined or cancelled bills

Bill Lifecycle

A bill progresses through approval-driven states. Common ones you'll see in the UI:

State Meaning
IN_DRAFT Draft, editable
APPROVAL_REQUESTED Sent for approval
APPROVAL_PENDING Awaiting approver action
DECLINED Rejected by an approver
APPROVED_ACCOUNTING_ENTRY_PENDING Approved; finalising accounting entry
READY_FOR_PAYMENT_RELEASE Ready to release the payment
PENDING_PAYMENT_APPROVAL Payment batch awaiting approval
PAYMENT_PAUSED Payment paused
SCHEDULED Payment scheduled for a future date
PAYMENT_PENDING Payment initiated
PARTIALLY_PAID Partial payment matched
UNPAID Posted to GL but not yet paid
PAID Fully paid
COMPLETED Settled
CANCELLED Cancelled
DUPLICATED Detected as a duplicate

Key Features

  • Multi-channel ingestion — Upload PDF, image, or CSV; manual entry; email-to-inbox; integrations
  • AI extraction — Vendor, dates, amounts, line items, and tax are auto-extracted from uploaded documents
  • Approval workflows — Routing to assigned approvers, Approve/Reject actions, approval log
  • Payment batches — Group bills, schedule a payment date, send for batch approval, release
  • Multi-entity / multi-currency — Entity is set per bill; bill currency is independent of payment currency
  • PO matching — Bills can be tied to purchase orders
  • Credit entries — Vendor credits applied to one or more open bills
  • Reimbursements — Employee expenses flow into the same AP pipeline as a separate document type

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