“Going from logging into four different systems to seeing every entity in one place was the part that changed my day.”

The problem: four ledgers, three point solutions, and a chart of accounts from a different company

Every market gave All Gravy a new entity, and every entity brought a new ledger. e-conomic in Denmark, which carries roughly 95% of transaction volume. Xero in the UK. Fortnox in Sweden. Tripletex in Norway. Pleo sat on top for card spend, Corpay for supplier payments, Farpay alongside it.

Local systems demand local people. Each market needed a bookkeeper who could read the interface and knew the quirks, which turned four ledgers into four dependencies and four places the close could stall.

“We always have to look at the foundation and ask whether it scales 10x. We kept adding tools as we added entities, and each of them worked to a point. Orchestrating a close across all of them was the problem.”

Card spend made it worse. Pleo generated 500 to 600 transactions a month with no direct link into any ledger, so every one of them went in by hand. A single missing receipt held up the entry, which meant somebody had to track exceptions across two systems while the close waited on them.

Underneath sat a chart of accounts built for an earlier version of the business, years before All Gravy became a SaaS company. Bespoke contract terms forced manual invoicing work in e-conomic. Pulling a consolidated number for investors meant assembling it by hand across all four systems.

Bills that read themselves, approvals on the metro

Bills arrive by email and Light’s AI reads and codes them on arrival. Nobody opens them. Nobody keys them in.

AP and AR now sit on one sub-ledger across all four entities. Approvals and reimbursements run through Slack, which puts them wherever the team already is.

“I am on the metro with nothing else to do, so I go through my approvals there. It fits the workflow we already have rather than asking us to build a new one.”

“When I started in February, we were at an inflection point with AI. Systems built in the last century cannot integrate it the same way, because it was never organic to how they were built. Light was built AI first, and that shows in the experience.”

One close, four entities, five days

Month-end now takes around five days.

“Our close used to be excruciating. Lots of systems, lots of bookkeepers, lots of places where the whole thing could stall. Five days is good for a company our size, and we get there without anyone sitting up all night at the end of the month.”

Balance, All Gravy’s bookkeeping partner, spends 30 to 40% less time on the books than before. That comparison flatters the old stack, because All Gravy doubled over the same period. Twice the business, and the people keeping the books spend a third less time on them.

The future of finance

All Gravy doubled while its finance team stayed at three, and the people in it now spend their time differently.

“We want to remove the time spent on pure transactional work and move it to strategic planning, budgeting, and forecasting. Getting accuracy in the forecast means we can be certain we are spending where we should be.”

The asks for next are already on the table. Full automation across every payment rail. A live treasury view across every connected bank account, showing what is coming in, what is going out, and what the company holds, without waiting for the close to say so.